Help CenterSales

Accounting

Use Accounting

Use Accounting to review financial accounts, entries, recurring entries, profit and loss, and balance sheet views.

Before you start

  • Use accounting tools only if you understand your store accounting workflow.
  • Coordinate with your accountant before changing account structure or journal entries.

What success looks like

  • Accounting pages show accounts and entries available to your store.
  • Saved entries affect relevant financial views.
  • Reports update based on selected dates and saved data.

Quick start

The shortest path through this area.

  1. 1Open Sales > Accounting.
  2. 2Choose the accounting view you need.
  3. 3Review accounts, entries, recurring entries, or financial statements.
  4. 4Create or edit entries only when you know the correct account and amount.
  5. 5Save changes and review the resulting totals.
  6. 6Export or share reports with your accountant when needed.

Common tasks

Open only the task you need.

Complete first-time accounting setupOpening balances establish where the business starts before MintLGS-generated activity is reviewed.
  1. 1Open Chart of Accounts and choose Set Opening Balances.
  2. 2Enter balances from a reliable business statement for the effective date.
  3. 3Review the balancing entry before saving.
  4. 4Open Recurring and review the starter expense templates; activate only those that match the business.
  5. 5Ask the store’s accountant to review the starting point before relying on reports.
Review and post journal activitySales, refunds, discounts, buylist payouts, and other supported activity can create accounting entries automatically.
  1. 1Open Journal Entries and filter to drafts or the date you are reconciling.
  2. 2Open an entry and compare its date, description, accounts, and total with the source activity.
  3. 3Correct the source workflow when possible instead of masking it with an unrelated entry.
  4. 4Post reviewed drafts according to the store’s accounting process.
Record a marketplace payoutThe payout workflow clears marketplace receivables into checking and records any difference as marketplace fees.
  1. 1Open Journal Entries and choose Marketplace Payout.
  2. 2Choose the marketplace or generic marketplace payout and enter the receivable amount and bank deposit.
  3. 3Review the checking, receivable, and marketplace-fee amounts before posting.
  4. 4Record the payout, then find the posted entry and compare it with the marketplace settlement.
Record a recurring expenseRecurring templates reduce repeated entry for rent, services, and other predictable expenses.
  1. 1Open Recurring and create or edit a template.
  2. 2Set its description, schedule, amount, and accounts.
  3. 3Review the next date and activate the template.
  4. 4After it runs, find the created entry in Journal Entries before assuming it was posted correctly.
Review financial statementsProfit & Loss covers a period; Balance Sheet shows a point in time.
  1. 1Choose Profit & Loss for income and expenses over a date range, or Balance Sheet for balances on a selected date.
  2. 2Check whether drafts or incomplete source activity could affect the result.
  3. 3Compare unusual totals with Journal Entries.
  4. 4Use these reports as operational records and have a qualified accountant verify figures used for tax or compliance work.

How this area works

Reference information for the choices on this page.

Common uses
  • Reviewing sales, payment, discount, refund, and expense categories.
  • Creating manual journal entries.
  • Checking recurring entries.
  • Reviewing profit and loss or balance sheet summaries.
Accuracy guidance
  • Do not create balancing entries without understanding the business event.
  • Keep notes clear for future review.
  • Use exports for accountant review before major cleanup changes.
Actions on the Accounting page
  • Use Chart of Accounts to review or create accounts used by your store accounting setup.
  • Use Journal Entries to create, edit, or delete manual entries with the correct accounts, amounts, and notes.
  • Use Marketplace Payout to clear a marketplace receivable into checking and record any settlement shortfall as marketplace fees.
  • Use Recurring to create templates such as monthly rent, generate an entry immediately, pause or resume a template, edit it, or delete it.
  • Use Profit & Loss to review income, expense, and profitability views for the selected range.
  • Use Balance Sheet to review assets, liabilities, and equity views.
  • If first-time setup appears, complete account setup before expecting financial reports to reconcile cleanly.

Troubleshooting

Choose the symptom that matches what you see.

A financial report does not look right

Check date range, account mapping, missing entries, refunds, and whether recent sales have been posted to accounting yet.

You are not sure which account to use

Pause and ask your accountant or store owner before saving the entry.

Continue with a related guide

Use ReportsManage OrdersUse Payment Setup

Still stuck?

Open a support ticket. We’ll include this guide so you only need to explain what happened and where you got stuck.

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